In order for The Hockey Coaching Academy to carry out its work we must collect and process personal data relating to players, parents/guardians/carers and coaches. We endeavour to do this in a transparent and open manner and to only collect data that we require for the delivery of our coaching services and to ensure the well-being and safety of all participants on our courses and camps. Together with our Terms and Conditions this Privacy Notice sets out how we use and look after the personal information that we collect from you. 

The Hockey Coaching Academy takes the confidentiality of all personal data very seriously and takes all reasonable steps to comply with the principles of the General Data Protection Regulation, (GDPR). It is our objective to only collect personal data that is necessary to meet and deliver our coaching service to the highest quality and to retain that information no longer than is necessary. 

We are the data controller, responsible for the processing and management of any personal data you share with us. Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to 


Personal Data: Any information that relates to an individual who can be identified from that information, whether directly or indirectly. 

Processing: Any operation performed on personal data, including collecting, using, storing, amending, disclosing or destroying it. 

This policy will apply to information regardless of the way it is collected, used, recorded, stored and destroyed, irrespective of whether it is held in paper files or electronically. 

All coaches and administrators involved in collecting, processing and disclosure of personal data will be aware of their duties and responsibilities by adhering to these guidelines. 

The Hockey Coaching Academy will keep personal data up to date: by storing and destroying it securely; by not collecting and retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring the appropriate technical measures are in place to protect personal data. 

Who Are The Hockey Coaching Academy? 

The Hockey Coaching Academy is a sports coaching business that specialises in providing hockey coaching services to children and adults via hockey courses, hockey camps and one-to-one sessions. 

The Hockey Coaching Academy is a data controller under the GDPR.

 The Hockey Coaching Academy has appointed David Grammer as the data controller and should you have any queries, questions, comments or complaints then please use the contact details below: 


Telephone: 07974 349036 

Further details on the GDPR can be found at the website for the Information Commissioner:

What Type Of Personal Data Do We Collect And Process? 

  • Names, telephone numbers, email addresses, date of birth.
  • Emergency contact details of parents/guardians/carers.
  • Information about individuals' health and welfare and contact details for their next of kin. 
  • Bank details when a refund needs to be processed. 
  • Consent to take photographs and video footage for promotional material and to aid player development. 
  • Details of coaches qualifications, insurance, DBS, safeguarding and first aid certification.  

Your data may be collected via an email, telephone conversation, in the ordinary course of interaction between ourselves and you, or via the completion of a course or camp boking form. 

Why Do We Store Your Personal Data? 

To ensure that we can provide the best possible service and experience to our players and their parents/guardians/carers. 

To enable us to contact you in the case of a medical emergency, or to discuss your booking. 

To enable us to plan and deliver our coaching sessions for the benefit of all of our participants. 

To ensure that all of our participants are working in a safe environment. 

To ensure that you can be kept updated with courses, camps and services, where you have consented to be contacted. 

To request your views about our service. 

Where Do We Store Your Personal Data? 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. All data is held on encrypted databases. 

We have implemented generally acceptable standards of technology and operational security in order to protect personal data from loss, misuse or unauthorised alteration or destruction. 

You will be notified promptly in the case of any breach of personal data which might expose you to serious risk.

How Long Do We Keep Your Personal Information? 

We will hold your personal data on our system for a minimum of six months and a maximum of twelve months with the exception of our mailing list. You can unsubscribe to mailing list at any point by emailing us at

When we no longer need your personal data it will only be retained in order to comply with future legal obligations such as compliance with tax requirements, and the establishment, exercise or defence of legal claims 

We will securely destroy all personal data and financial information once we no longer need it. 

Who Do We Share Your Personal Data With? 

The Hockey Coaching Academy will never sell your personal data. 

All personal data will be treated as strictly confidential and will only be shared with other members of the Hockey Coaching Academy team where appropriate. 

We never share your information with any third parties for their own marketing purposes. 

What Are Your Rights? 

Under the GDPR, you have the following rights in respect of your personal data: 

To access your personal data held by the Hockey Coaching Academy. 

To be provided with information about how your personal data is processed by the Hockey Coaching Academy. 

To have your personal data corrected by the Hockey Coaching Academy. 

To have your personal data erased in certain circumstances by the Hockey Coaching Academy. 

To object or restrict how your personal data is processed by the Hockey Coaching Academy. 

To lodge a complaint with the Information Commissioners Office 

You have the right to ask us not to process your personal data for marketing purposes. Our website may from time to time, contain links to and from the websites from our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibilities or liabilities for these polices.

Review Of Policy. 

We reserve the right to amend this Data Protection Policy from time to time without prior notice. You are advised to check our website regularly for any amendments.